Introduction to My Week in Karbon

  • 15 October 2021
  • 36 replies
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Earlier today I hosted the first of several run-throughs of the new My Week feature that will begin rolling out to all Karbon accounts from next week. You can catch up on the full recording below, or if you’d like to attend an upcoming live session, you can register here (along with getting a glimpse of what to expect): https://karbonhq.com/my-week/
 


I’d love to hear what you think, and any questions or feedback that you have. You can add your thoughts in the comments below.
 


36 replies

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Hi,
Can you please keep the To-Do section as long as possible. 

We are very reliant on the To-Do view to plan our work, assign emails/posts, etc.

Plus, we assign the Work to someone but do not necessarily assign tasks in that specific Work. In the absence of tasks assigned, MyWeek looks less helpful.

We love the To_Do view, and change will take time.

Need to review all our Works, To-Dos and assign tasks (also within the Work templates, repeating Works, etc.) This is huge work.

Hi Cenk 

There is no current timeline for when we will turn off the To-do section, so you have plenty of time to review and update your work flow. We understand this is a change that requires time. If you need help updating your templates to assign sub-tasks and tasks to roles to help with this process or if you need any additional support, please let me know and I will get a customer support manager to reach out to you. 

Hi,
Can you please keep the To-Do section as long as possible. 

We are very reliant on the To-Do view to plan our work, assign emails/posts, etc.

Plus, we assign the Work to someone but do not necessarily assign tasks in that specific Work. In the absence of tasks assigned, MyWeek looks less helpful.

We love the To_Do view, and change will take time.

Need to review all our Works, To-Dos and assign tasks (also within the Work templates, repeating Works, etc.) This is huge work.

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Hello. We held a team meeting this morning to look at My Week and everyone is very excited to start using it. We have a few questions mainly around how task assignments will work once the To Do list is removed. 

At present, if an email or note is ‘assigned’ to someone, it will appear in their To Do list. It will also show up in their Triage. If the To Do page is removed, how will somebody see all of the tasks assigned to them, as they may not necessarily be included within My Week? Our slight worry, is that if I as a manager assign a task to a team member, and that team member forgets to place in their My Week, the task may be overlooked.

Also, do you have a rough timeframe as to when the To Do list may disappear?

 

Hi Adam 

Thank you for that feedback. We are currently looking at this use case of ‘show me everything I have assigned to my team) and how it can be solved elsewhere. We will solve and release this before turning off the to-do list. There is no timeline for this right now and you will be given plenty of warning before we turn it off. 

 

Hello. We held a team meeting this morning to look at My Week and everyone is very excited to start using it. We have a few questions mainly around how task assignments will work once the To Do list is removed. 

At present, if an email or note is ‘assigned’ to someone, it will appear in their To Do list. It will also show up in their Triage. If the To Do page is removed, how will somebody see all of the tasks assigned to them, as they may not necessarily be included within My Week? Our slight worry, is that if I as a manager assign a task to a team member, and that team member forgets to place in their My Week, the task may be overlooked.

Also, do you have a rough timeframe as to when the To Do list may disappear?

 

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Loving the My Week so far. However, is there a way to only see the work assigned to me in my week? Right now, it shows all work, even if it’s currently assigned to someone else.

Hi there. You will only have work in your My Week if you are the work assignee, have tasks assigned to you on the work item or budget assigned to you on the work item. Is this your experience? You should not have any work in your My Week if you are not involved. 

At the moment, there is no assigned to me filter but I will pass on the feedback. 

Loving the My Week so far. However, is there a way to only see the work assigned to me in my week? Right now, it shows all work, even if it’s currently assigned to someone else.

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Hello. One quick question on ‘colleagues My Week’. If for example, I have received an email from a client that I would like a team member to help with, is it possible for me to add this to my colleagues My Week for them, so that it appears straight away in their week for them to action, or would I need to @mention that person in the comments, and would they need to add it to their My Week themselves?

Hi Adam. You are unable to add emails or notes for other colleagues. Instead you would just need to assign it to them and it would appear in their Triage OR yes, you could @ mention them if you didn’t want to assign it. However, you will be able to move items in a Colleague’s Week on their behalf, so for emails already there, you could move them to another week bucket. 

Hello. One quick question on ‘colleagues My Week’. If for example, I have received an email from a client that I would like a team member to help with, is it possible for me to add this to my colleagues My Week for them, so that it appears straight away in their week for them to action, or would I need to @mention that person in the comments, and would they need to add it to their My Week themselves?

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When should we expect to have My Week?

Hi Becca. You will have it by the end of the month. Not long now! 

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When should we expect to have My Week?

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Is it going to be possible to sort or filter by Client so we can easily see all the emails, notes, tasks relating to that one client for the week. I use this as my main sort feature in To Do so that when I have time allocated to a client I can easily see everything that needs doing.

Hi Larisa 

Would you be interested in discussing this further? If so, can you reach out to me at amelia@karbonhq.com and we can set up a time to chat. 

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Is it going to be possible to sort or filter by Client so we can easily see all the emails, notes, tasks relating to that one client for the week. I use this as my main sort feature in To Do so that when I have time allocated to a client I can easily see everything that needs doing.

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The My Week function for “assigning” emails to you.  Can it be added to multiple user’s my week or is it just one like the assigning of the email?

Hi Daniel. Multiple people can add the same email (or note) to their My Week. You can also assign an email or note to your week even if you aren’t the assignee. 

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The My Week function for “assigning” emails to you.  Can it be added to multiple user’s my week or is it just one like the assigning of the email?

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I have a question about the way some of my team use the due dates in the To-Do Lists inside their work items. From my understanding the My Week is looking at the work as an overview, not necessarily the due dates of some of those tasks within.

Whereas we use the To-Do list to ensure we are actioning those weeks tasks on the specified due date of the week.

If you remove the To-Do list, how are you going to tackle this in My Week?

Hi Sue 

In My Week, we have smart filters that tell you if you have work or tasks within the work that are ready to start, in progress, due this week, due next week or overdue. On the work card, we also display when the tasks are due so you get that visibility. This means, when you come into this week or flick through any of the other buckets, you will have visibility if anything needs to be actioned and any of the work in your list that has tasks due, will also be included. Emails and notes are also included in these filters and we will pick up the due dates on these items as well. 

I have a question about the way some of my team use the due dates in the To-Do Lists inside their work items. From my understanding the My Week is looking at the work as an overview, not necessarily the due dates of some of those tasks within.

Whereas we use the To-Do list to ensure we are actioning those weeks tasks on the specified due date of the week.

If you remove the To-Do list, how are you going to tackle this in My Week?

  • When clicking on a card then on the “View Full Work Item” button it would be better for the work item to open in a new browser tab. That way you don’t have to re-open My Week after looking at the card.

This bugs me a little, too. If you are on a PC, hold ctrl when tapping the button and it will open in a new tab. If you are on a Mac, hold cmd to do the same thing. :)

I do this all the time in Karbon because some view settings revert on refresh.

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Thanks Amelia. here’s my wish list so far. I’ll post it in the “have and idea” section also.

Things I would like in My Week

  • When sections are collapsed, I would like them to stay collapsed when the My Week page is refreshed. At the moment they revert to their expanded state.
  • When clicking on a card then on the “View Full Work Item” button it would be better for the work item to open in a new browser tab. That way you don’t have to re-open My Week after looking at the card.
  • “Working On Now” cards need to be capable of being re-ordered.
  • In Triage, it would be better to have a “Plan for this Week” in the overflow menu as well as in the detail section when you open the email. It’s not always necessary to open an email before tossing it into My Week.

Hi David 

Great suggestions 

  1. At the moment this a limitation that we’ll need to work through to get it to remain collapsed. I don’t have a timeframe for when we will look into this 
  2. I will discuss this one further with the team but if you right click on the button, it will open in a new browser (small work around)
  3. We are going to allow you to re-order the Working on Now cards. This will be out by the end of the year 
  4. Yes, we agree and we will do this, this year 

Hope that helps! 

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Thanks Amelia. here’s my wish list so far. I’ll post it in the “have and idea” section also.

Things I would like in My Week

  • When sections are collapsed, I would like them to stay collapsed when the My Week page is refreshed. At the moment they revert to their expanded state.
  • When clicking on a card then on the “View Full Work Item” button it would be better for the work item to open in a new browser tab. That way you don’t have to re-open My Week after looking at the card.
  • “Working On Now” cards need to be capable of being re-ordered.
  • In Triage, it would be better to have a “Plan for this Week” in the overflow menu as well as in the detail section when you open the email. It’s not always necessary to open an email before tossing it into My Week.
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Hi, is this the place to make suggestions for changes, tweaks and and improvements for My Week?

There are Karbon people who read some of these comments, but I’ve heard that the product team pays the most attention to the “Have an idea” box.

Tap “Help and Feedback” on the left navigation bar of Karbon and then tap here:

The product team pays close attention to the ideas that get put through there.

Does that help?

Hi Max and David! Feel free to share any feedback here and I will respond. 

Hi, is this the place to make suggestions for changes, tweaks and and improvements for My Week?

There are Karbon people who read some of these comments, but I’ve heard that the product team pays the most attention to the “Have an idea” box.

Tap “Help and Feedback” on the left navigation bar of Karbon and then tap here:

The product team pays close attention to the ideas that get put through there.

Does that help?

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Hi, is this the place to make suggestions for changes, tweaks and and improvements for My Week?

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This stuff is looking really cool. Well done Karbon people!

We are on the beta program for my week and I noticed that we don't have some of the functionality that Amelia showed in the presentation such as the ability to collapse and expand status sections and card preview overlays. Will this be coming to us soon?

 

Hi David. Do you have the Overlay and collapsed sections now? You might need to do a hard refresh for it to appear.

Yes, it appeared this morning. Thanks Amelia.

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This stuff is looking really cool. Well done Karbon people!

We are on the beta program for my week and I noticed that we don't have some of the functionality that Amelia showed in the presentation such as the ability to collapse and expand status sections and card preview overlays. Will this be coming to us soon?

 

Hi David. Do you have the Overlay and collapsed sections now? You might need to do a hard refresh for it to appear.

This stuff is looking really cool. Well done Karbon people!

We are on the beta program for my week and I noticed that we don't have some of the functionality that Amelia showed in the presentation such as the ability to collapse and expand status sections and card preview overlays. Will this be coming to us soon?

 

Ours updated this morning, but the message said that it would be rolling out over the next few weeks, so maybe you’re in a later batch?

Also, she showed and talked about some features that are still in development, like My Week for teams and the calendar feature. Both things I’m eagerly anticipating. :)

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