This is such a great question, Kim! In addition to the end of month varying, we often run into a bank holiday throwing off the payroll deadlines.

Here’s how we’ve opted to work within the current limitation of recurring work. Our payroll work items are set up so their due date is the actual pay day and we include that date in our work title (just month/day.) This works well since Karbon does allow you create a repeating work schedule due on the last day of the month. 

However, our payroll team knows that the processing deadline is two business days prior to that. Using the work item filters, we can set up a filter that will only include items with due dates between certain dates. This allows us to view those payrolls that need to be processed this week but won’t be ‘due’ until next week. 

August 31st was a great example of this. Last week’s work needed to include all payrolls due through 8/31/21. I can set up my weekly work filter to include all the work items with due dates through 8/31, knowing that 8/31 payrolls needed to be processed by 8/27 because of the weekend.

Would love to hear how others are handling this type of work.

Came here looking for this exactly. Has anyone found any other work arounds by chance? 

Thanks in advance! 

@Deana Gutierrez we have not yet found a better way. Our team just knows that any payroll jobs that are due the last day of the month are not accurately set up in Karbon. They are also very mindful of bank holidays and knowing that impacts the validity of the due date shown in Karbon.

We have implemented a rotation of staff checking ADP/Gusto every afternoon to ensure no payrolls were missed because of this issue. 

Not the most ideal, but this is still our best process.

Hi Kim, thank you so much for replying! We’re doing the same with checking payroll daily as well. 

Have a great weekend. 

@Deana Gutierrez Thank you! you too!

Hey there - I see this thread hasn’t been active for 2 years...any updates? New to Karbon! 

Thanks! 

Hi Tobin, 

Unfortunately, no updates as far know 

We’re just being diligent by triple checking those payrolls on the semi-monthly processing. One thing I did, was add a task to every semi-monthly payroll work item, that says, review when the next payroll should be processed (check for Holidays and/or if those days fall on the weekend) and update your calendar and work item date to be the day payroll must be processed. No sort of automation unfortunately, but a reminder to at least say that we’re very aware of when the next payroll needs to be processed and the work item will have the correct date as well. 

Hope that helps! 

Awesome that is a great idea. I will share with my team! 

We make it a practice to login to Gusto daily to check for any payrolls due today/tomorrow.  Karbon just doesn’t work for Work Day settings/due dates.  There are a number of Feature Idea threads asking for this…..pls go there an upvote!  This is such a critical feature for accounting firms!